Privacy Policy
Last update: September 14, 2023
Personal information and privacy
This Privacy Policy describes how we handle your personal information, including the purposes for which we collect your personal information. It also contains important information about your rights with respect to your personal information, and how you can exercise them.
If you have any questions, comments or concerns about how we handle your personal information, we invite you to contact us.
Privacy Policy
By e-mail
: direction@fcud.ca By phone: (514) 739-9084
By mail:
Dominican University College Foundation – Privacy policy
c/o Luc Charpentier
2715, chemin de la Côte-Sainte-Catherine
Montreal, QC H3T 1B6
What is the scope of this policy?
What is personal information?
For what purposes do we collect personal information?
How do we use cookies?
External links
How can you manage your cookie preferences?
With whom do we share your personal information?
Where is your personal information stored?
How do we protect your personal information?
How long do we keep your personal information?
What are your rights regarding your personal information?
How can you exercise your rights?
Can we change this policy?
What is the scope of this policy?
This policy applies to all personal information collected, used or disclosed in the course of our business or while browsing our website.
However, this policy does not apply to services offered by third parties, even if they are accessible through our website, in particular, social networks. We suggest that you review the privacy practices of these third parties to determine whether you wish to use them.
This policy does not apply to the processing of our employees’ personal information. A separate document exists for this purpose.
What is personal information?
Personal information is any information relating directly or indirectly to a natural person.
This information may include, but is not limited to, your name, postal address, location data, telephone number, e-mail address, Internet Protocol (IP) address, electronic identifiers, age, or one or more elements specific to your physical, psychological, economic, cultural or social identity.
For more information, visit the Commission d’accès à l’information (CAI) website.
Personal information also includes information collected through cookies and other tracking technologies, such as pixels or mobile device advertising identifiers. Cookies enable our website to collect and store certain information about you, such as your preferences, and also enable third parties such as Youtube and LinkedIn to carry out targeted marketing based on your interests. Click here to learn more about our use of cookies. to understand how to manage your cookie preferences. We adhere to the principles established by the Digital Advertising Alliance regarding digital advertising.
For what purposes do we collect personal information?
We collect personal information in connection with our fundraising activities, our scholarship program, to administer our Web site, to offer a newsletter and to organize certain events, all as specified in the table below. Thus, we obtain personal information from our donors, partners, or directly from you. Where you consent to the processing of your personal information, you may withdraw that consent at any time, including by contacting Luc Charpentier, our Privacy Officer, by email at direction@fcud.ca. For digital communications, you can also do this by using the unsubscribe function in the communications.
Also, as part of our digital advertising activities, we use marketing cookies to track your activities in order to serve you digital advertising tailored to your tastes, or in other words, to conduct targeting activities.
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PURPOSES OF COLLECTION |
PERSONAL INFORMATION |
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As part of our activities |
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To enable you to receive our newsletter and specialized communications related to our expertise |
– First name – Name – E-mail address – Your preferences – Your consent |
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If you register for an event that we organize, we may ask you for information so that you can attend. |
– First name – Name – Your consent |
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If you have consented, information may be collected through the interactivity between you and our Web site in order to offer you advertising targeted to your interests, including through marketing cookies. We do not have access to data that could specifically identify you through targeted advertising. Cookies and advertising services are managed by third-party platforms such as Facebook, YouTube and LinkedIn…
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– Navigation preferences – Web sites consulted – Language preference |
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To obtain statistics and performance analyses regarding our Web site, including through the use of analytical cookies such as Matomo Analytics, in order to improve and administer it. |
– IP address – Operating system – Visited pages and queries – Time and day of connection |
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In order to administer our Web site, including ensuring its security, certain personal information is automatically collected during your browsing. |
– IP address – Daily files |
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To obtain statistics and performance analyses regarding our e-mail communications. Typically, the information in the right-hand column. |
– IP address – Whether or not an e-mail has been opened – Links clicked – Number of e-mail opens – Geographical area (country) – Operating system – Date and time of gesture |
How do we use cookies?
We use cookies for various purposes, as indicated in the table below. We use cookies installed by ourselves and by third parties. If you have consentedThese third parties collect data on each website that has such a cookie installed in order to provide us with contextual analytics data, or to enable us to target you with relevant advertising.
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Cookies categories |
Use |
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Essentials |
Essential cookies are used to offer you our online services, including to ensure their security. They are essential for accessing and using our website. Example: Your preferences in cookie management, connection to the payment platform when making a donation. |
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Functional |
Functional cookies are used in connection with features or services available through a website. For example, remember the language display language. |
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Analytical |
Analytical cookies are used to better understand the performance of our website, particularly the content that visitors enjoy, or to measure the impact of our advertising campaigns. For example, we use Matomo Analytics cookies to obtain information such as the number of visitors, the origin of visitors, the pages visited and the time spent on our Web site. Matomo is an open-source alternative to Google Analitics. FCUD retains ownership of all data collected. |
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Advertising |
Marketing cookies are set by third parties to collect information about your browsing preferences and interests as you navigate the Web. They allow us to target you with relevant advertising. For example, we use tracking technologies from third parties such as Facebook and YouTube. |
You can manage your cookie preferences by clicking here.
External links
Our website also provides links to other websites. The Dominican University College Foundation is not responsible for the privacy practices of such other sites. Please refer to the privacy policy of these sites.
How can you manage your cookie preferences?
You can manage your cookie preferences directly in your browser, in particular by uninstalling or blocking certain cookies. Click on your browser in the list below for instructions. You may withdraw your consent to cookies at any time by managing your preferences. However, certain functionalities may be affected by the impossibility of installing all or part of the cookies in your browser.
With whom do we share your personal information?
We share your personal information with our service providers. We have contracts with our service providers that specify how they must handle your personal information. The table below lists the categories of third parties with whom we share your personal information.
We may be required to share your personal information with authorities if we are obliged to do so to comply with applicable laws, or as part of their administration. This includes a court order requiring us to disclose personal information. When we can reasonably inform you of such communication, in particular when it is permitted to do so, we will inform you of such communication.
The Dominican University College Foundation grants access to your personal information only to those employees who need it to perform their duties. Our employees, board members and subcontractors must sign a confidentiality agreement before having access to personal information.
Where is your personal information stored?
We strive to host data in Canada, and whenever possible, in Quebec. However, with the globalization of trade and the growing use of new technologies, particularly those linked to the development of cloud-based solutions, data may be transferred or transmitted to recipients outside Canada.
The table below shows the services we use and the jurisdiction where your data is held.
Summary table: With whom your data is shared and where it is hosted
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Service type |
Supplier |
Jurisdiction and accommodation |
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Website hosting |
whc.ca |
Canada |
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Cloud-based donor database |
Coop Symbiotic / CiviCRM |
Quebec |
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Online donation platform |
Zeffy |
Canada |
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Online donation platform |
Canadon |
Canada |
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Cloud storage |
Microsoft 365 |
Canada |
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Payment platform |
Stripe |
United States |
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Mail preparation service |
Kopel |
Quebec |
Although we have contracts with these entities, foreign laws may provide different levels of protection for your personal information when it is hosted in another jurisdiction.
How do we protect your personal information?
The personal information we collect is stored in secure environments.
The Dominican University College Foundation strives to adopt reasonable physical, administrative and organizational measures to protect personal information, including :
- Grant access to personal information as needed
- Minimize computer privileges granted to the minimum required for an employee’s function
- Implementation of a confidentiality agreement with our employees
- Privacy training for employees
- Use technical and operational safety measures, such as :
- Network monitoring
- Implementation of a backup protocol,
- Use of firewalls and antivirus software
- Strong password policy and use of secure software solutions for access management and sharing
- Multi-factor authentication (MFA) to connect to cloud platforms
- Use of SSL(Secure Sockets Layer) protocol
- Encrypt multiple storage spaces,
- Periodic review of privacy protection measures
How long do we keep your personal information?
We retain your personal information for as long as necessary to fulfill the purpose for which it was collected, or longer if required by law. We keep your personal information, unless you tell us otherwise, if you have made a donation in the last 6 years or participated in one of our activities (e.g.: purchased tickets.) After 6 years of inactivity, we will anonymize or delete your file.
What are your rights regarding your personal information?
Depending on the circumstances, you may be granted various rights with respect to your personal information, including the right to modify it, to have access to it, or to withdraw your consent. Visit the Commission d’accès à l’information (CAI) website for more information. Different fees may apply if you are located outside Quebec.
How can you exercise your rights?
You may exercise your rights at any time by contacting our Privacy Officer, or by using the technical features made available to you, if applicable.
We may require additional personal information to validate your identity. If we cannot accept your request, we will inform you of the reason for refusal. If you do not agree with our decision, you can contact our Privacy Officer again, and we will review your request. Otherwise, you may exercise your rights with the Commission d’accès à l’information, or the authority responsible in your jurisdiction, if you are outside Quebec.
Privacy Policy
By e-mail
: direction@fcud.ca By phone: (514) 739-9084
By mail:
Dominican University College Foundation – Privacy policy
c/o Luc Charpentier
2715, chemin de la Côte-Sainte-Catherine
Montreal, QC H3T 1B6
Can we change this policy?
Yes, we may update this policy from time to time, including to reflect changes in our handling of personal information. In the event of a substantial change, we will try to notify you as soon as possible, especially if you have subscribed to our newsletter. You can check the last update date at the bottom of this page.